One of the biggest challenges for presenters is to summarize content from lengthy reports, academic papers, or any other kind of written media in an informative and concise way. Rather than losing countless hours going over and over the same text, we can speed up the process thanks to the virtues of artificial intelligence.
In this article, we will guide you through going from document to presentation AI with different applications, but mainly using ChatGPT.
Table of Contents
- Step-by-Step Guide: Converting PDF to PPT with AI Tools
- Selecting a PPT Template Based on PDF Content
- Extracting the Presentation Speech from a Text PDF Document
- Word to PowerPoint AI Presentation
- SlideModel AI
- FAQs
- Final Thoughts
Step-by-Step Guide: Converting PDF to PPT with AI Tools
Say we need to process a PDF report to extract its information, then create a compelling report presentation for a stakeholders meeting. We can improve our efficiency using LLM applications like ChatGPT for presentations, Google Gemini, or Bing Copilot. The result depends on which model you’re using (there are noticeable differences in natural language usage between the ChatGPT versions), but overall, you can expect a similar performance.
Text to PPT AI with ChatGPT
Start by accessing ChatGPT. Select the GPT model you intend to use; for ChatGPT Plus, opt for GPT-4o. Use the upload function to select your PDF document. Ensure your document is well-structured for optimal conversion.
Prompt ChatGPT to analyze the PDF and generate an outline. For example, you can input, “Generate an outline for a PowerPoint presentation based on the contents of this PDF.” Once you have the outline, prompt ChatGPT to create individual slides based on each section of the outline. An example input could be, “Create a PowerPoint slide for each outline section.” but a better use of ChatGPT implies working with a prompt like: “Help me create a PowerPoint slide deck with the contents of this generated outline. Each slide should contain a maximum of [number of characters], be written in active voice, and have concise content for improved audience engagement.”
Then, you can ask ChatGPT to export the presentation to PPT format, which will generate a slide deck made of blank slides containing text. If you prefer a better outcome from AI for making PowerPoints, browse for PowerPoint templates and paste the content generated for each slide. You can even copy the demo images and ask ChatGPT something like: “Based on this chat, give me the content to fill this PPT template” while using the image upload function.
Selecting a PPT Template Based on PDF Content
Our AI tools can help us tailor the selection of PPT templates by suggesting the kind of presentation we’re creating from that content, among other functionalities. Follow the upcoming suggestions to select a PPT template from your converted PDF content.
- Analyze the Content: Determine the nature of your content. Is it formal, technical, creative, or educational? This will influence your template choice.
- Theme and Tone: Match the theme and tone of your PDF with the presentation template. For instance, a corporate report might require a professional and clean template, while a creative project might benefit from a more colorful and dynamic design.
- Consistency: Ensure the template supports a consistent look and feel throughout your presentation. This includes uniform fonts, color schemes, and slide layouts.
- Audience: Consider your audience. Choose a template that will resonate with them and effectively convey your message.
- Template Sources: Utilize AI tools to suggest templates. For example, you can prompt ChatGPT, “Suggest a PowerPoint template for a technical report.”
Some AI models are not effective enough in retrieving recent web data. Another approach you can use is to upload demo images of your selected PPT template and ask the AI tool if the template fits your presentation’s purpose and which data you should place on each placeholder. You should also check our guide on how to use Midjourney for presentations to generate jaw-dropping graphics for your slides.
Extracting the Presentation Speech from a Text PDF Document
One immense advantage of working from PDF to presentation AI is the possibility of crafting a presentation speech draft in just seconds. This document can become your first approach to the presentation speech, which you can fine-tune with AI tools or manually.
Start by asking your AI tool a prompt like this: “Create a speech outline for a presentation based on the uploaded PDF.” Once you have the outline, prompt the AI to flesh out each section. For example, “Write a detailed speech for the introduction section of this presentation.”
AI tools have specific speech patterns that make the conversation look somewhat off. It’s extremely important to humanize the text with at least two iterations. In our experience, this helps to spot any inconsistencies or odd wording generated by AI.
Finally, you can ask your AI tool to create speaker notes for presentations based on the generated speech – which you can copy/paste into another chat if the conversation seems too lengthy.
Word to PowerPoint AI Presentation
Much like working with PDFs, the Word to PPT AI conversion is possible in most AI tools available in the market. The procedure is exactly the same as with a PDF document, although we highly recommend checking formatting and ensuring the Word document doesn’t contain many images that can distract the AI tool from the written content.
The prompt would be: “Generate an outline for a PowerPoint presentation from this Word document.”
The same can be applied to Excel and PPT AI, but we can go into much deeper detail, such as extracting data from graphs for data presentations, asking for opinions based on the data plotted in the spreadsheets, and so much more.
SlideModel AI
If what you’re looking for is a ready-made solution that can craft a high-quality slide deck, then you need to check our AI Presentation Maker, SlideModel AI—an AI-powered tool made by expert presenters to grant you the best presentation design experience.
The steps to convert a text document to presentation with SlideModel AI are really simple. Start by generating an outline based on your document with any free AI tool; this will serve as a guide for the upcoming steps of your presentation.
Access the SlideModel AI page and click on Create a Presentation. In there, you need to introduce the following info:
- Topic
- Number of slides
- Language
The second step in SlideModel AI is to review the generated outline for your presentation. You can add or delete the contents suggested by our AI tool and customize them for a better fit. If the outline doesn’t convince you, there’s an option to regenerate the output.
Now, you need to select the preferred PPT template for your slide deck. You can select from multiple options and customize the PPT elements later.
Review the details and generate the presentation, which will be downloaded in PPTX format. The end result is a professionally designed slide deck with text content generated by AI, which will require a revision to humanize it. Overall, it reduces the time needed to create a presentation to just a few minutes.
FAQs
A text to PowerPoint AI is a tool that converts written content into PowerPoint presentations, using artificial intelligence to format and structure the slides automatically.
A word to PowerPoint AI analyzes a Word document’s content, identifies key points, and organizes them into a slide deck, often adding relevant visuals and formatting.
Benefits include time savings, consistency in design, ease of use, and the ability to quickly generate presentations from written content.
PDF to PPT AI can convert various types of PDF documents, including reports, whitepapers, and articles, into PowerPoint presentations.
Yes, you can edit the PowerPoint presentation after it has been generated by the AI to make any necessary adjustments or add personal touches.
Yes, AI-generated PowerPoints can be integrated with existing presentations, allowing you to merge content seamlessly.
Final Thoughts
AI tools came to make our lives easier. We can consider them virtual assistants paired with a broad range of tools, but it’s up to us to extract the most from them. Choose your tools and create a workflow that gives you enough flexibility to create presentations even when you’re in a hurry.
