How to Embed a Youtube Video in PowerPoint

One of the most effective ways to avoid death by PowerPoint is to include a video in your presentation to explain complex topics. Since YouTube has an infinite archive of content on virtually any imaginable topic, you can easily find relevant videos to embed in your presentations. Furthermore, many presenters prefer to include videos from their organizations in their slide decks.

cover for how to embed a YouTube video in PowerPoint

While embedding a YouTube video without a third-party tool was challenging, PowerPoint 2013 and later editions, such as using the newest edition of PowerPoint in Microsoft 365, is relatively easy. Below is a list of methods by which you can embed videos from YouTube in PowerPoint.

1. Insert from Start via URL

The easiest way to insert an online video from start to end, including a YouTube video to PowerPoint, is via Insert > Media > Video > Online Videos.

how to embed a youtube video in powerpoint using media online videos

This will enable adding a URL from supported websites, including YouTube, Vimeo, SlideShare, Stream, and Flip.

area in which to enter the online video address in PowerPoint

Add the URL and click Insert to add the YouTube video to your presentation.

2. Insert from Specific Time via URL

It is possible that you might want to add a video not from the start but from a specific time (e.g., after 20 seconds). To do this, go to the Share button below the video.

The share option available for YouTube videos

Select the time to start the video, and copy the URL. 

Sharing options from YouTube

Now, insert the URL which contains the specific time. You will notice that the end of the URL will include the time after which the video starts.

3. Use Embed Code

In older versions of PowerPoint, such as PowerPoint 2013, there was an option to embed a video, where you could specify the embed code separately. The new edition of PowerPoint enables adding the embed code as a URL. Click the Share option below the YouTube video to copy the embed code.

From the given options, select Embed. From there, you can also specify the time you intend to start and if you want the video controls to show when it is playing.

Copy the embed code to include in your presentation slide.

Selecting the options to embed the code from YouTube

Instead of URL, enter the embed code via Insert > Media > Video > Online Videos.

Inserting an embedded YouTube video URL in PowerPoint

Using the methods mentioned above, you can insert a YouTube video in PowerPoint and customize it further using the Ribbon menu options. Such as changing size, adding frame, adding effects, etc.

Using Video Format options in PowerPoint

4. Download YouTube Video

Under certain circumstances, you can legally download a video offline. The following conditions apply when downloading YouTube videos legally:

  • You are a premium YouTube member.
  • Downloads are allowed in your country.
  • You are downloading videos you have uploaded.
  • The developer has enabled the download of the video.

To get the video, click the Download button below the YouTube video. Doing this usually makes the video available for streaming offline. However, premium users can also save copies of the videos on their mobile devices.

Downloading a video from YouTube

If you are a premium YouTube user saving a video on your SD card, tap your YouTube profile picture, go to Settings > Backgrounds & Downloads, and toggle to enable Use SD Card. If this option is not enabled, your videos will be downloaded to your phone’s internal memory. Unfortunately, videos don’t show up the same way on desktop devices, and using third-party tools isn’t legal.

Procedure for downloading YouTube videos from a smartphone

You can insert downloaded YouTube videos via Insert > Media > Video > This Device.

Insert a YouTube video into PowerPoint from device

Select the video from your device, and you can insert it offline into your slide.

5. Embed via Third-Party Tool

Various third-party tools enable embedding videos in PowerPoint. Some of these tools became quite useful when the YouTube embed feature did not work correctly in older versions of PowerPoint. One such tool is iSpring Pro, a comprehensive app for authoring video tutorials that enables adding videos from YouTube to PowerPoint.

Once installed, iSpring adds a new tab in PowerPoint. Click the YouTube option from the iSpring tab, and insert the URL. You can also pick a time to start the video to avoid playing it from the start.

Using iSpring Pro in PowerPoint

Using iSpring, you can add characters, quizzes, objects, and other exciting features to make the added videos more enjoyable and your presentations more interactive.

adding characters to the video presentation slide with iSpring Pro

Adding a video from an online or offline source in PowerPoint is easier than it used to be, and YouTube videos function seamlessly, providing the internet connection is stable. However, if you are authorized to download a video, you can use it offline to circumvent potential connection issues.

Presentation Skills, Presentation Tips, Presentation Videos
Filed under