Whether you like to create PowerPoint presentations from scratch or prefer using PowerPoint templates to design your slides, it’s pretty likely that you will be using a few pictures. Third-party images used in presentations should be duly cited, especially when attribution is mandatory. Citing pictures in PowerPoint requires knowing the licensing information and the format for the referencing format you are using.
How to Cite a Picture in PowerPoint
Identify the License of the Picture
Pictures can have different types of licenses attached to them. The given license is often mentioned on the website or below the picture. Some pictures are in the Public Domain, such as historical pictures of major events and famous people, the rights of which are waived off. In comparison, other licenses might require attribution to the author. The most common are Creative Commons licenses, which might or might not require mandatory attribution to the author.
Insert a Text box to Add Licensing Information
To add a license, you can add a text box below the image via Insert > Text Box.
Group the Image and Citation
You can group the image and citation together so that they can be adjusted when you need to move or resize the image. To group the image and cited text, select both the image and text together and right-click on either of the two slide objects. Select Group > Group to bind them together.
Once grouped together, the image and citation can be resized and moved on the slide together via drag and drop.
How to Cite Photos in PowerPoint using Different Referencing Styles
Below is a list of various citation methods you can use when citing images in PowerPoint. Since most images used in PowerPoint presentations are taken online from different websites, we have mentioned the method below to cite such images. For images taken from books, artwork, or maps, see the respective style guide to refer to the citation format.
Harvard Style
To cite an image taken from a webpage using the Harvard Referencing style, you must specify the author or authors, year of publication, title (in italics), publisher’s name, URL, and the date the image was accessed.
Format: Author’s Last name, First initials. (Year), title, image website’s name, viewed date, month, year <URL> Available at: URL. (Accessed: date).
Example: Moore, J 2022, 3D SWOT Analysis PowerPoint Template, image, SlideModel, viewed 11 November 2022, <https://cdn.slidemodel.com/wp-content/uploads/6324-01-3d-swot-analysis-1.jpg>.
MLA Style
MLA is another widely used referencing format, which is often used for citing research. Like other referencing formats, the citation in MLA depends upon where the image was originally viewed. In this case, we will demonstrate how to cite an image from a webpage using MLA style.
MLA Format: Author’s Last name, First name. “title or description of the image.” Website’s Name, Day, Month, Year, URL.
Example: Moore, John. “3D SWOT Analysis PowerPoint Template.” SlideModel, 22 Nov. 2022, slidemodel.com/wp-content/uploads/6324-01-3d-swot-analysis-1.jpg.
APA Style
The American Psychological Association, APA style or APA format is widely used in academic writings such as journals, books, or articles. The citation style uses an author, and year format. Using APA style, you can cite images from web pages by following the example below.
APA Format: Author. (Year). Title of the image [image type]. Website. URL
Example: Moore, J. (2021). 3D SWOT Analysis PowerPoint Template [Clipart]. SlideModel. https://slidemodel.com/wp-content/uploads/6324-01-3d-swot-analysis-1.jpg
Chicago Style
When citing an image from an electronic source using the Chicago Style, use the full note when citing the image the first time and the concise note for citing the image after the first time. Moreover, you can use a bibliography to mention the cited sources at the end of your presentation.
Chicago Format: Below is the format for the full note, concise note, and bibliography format using Chicago Style.
Full Note: Author’s First name, Initials of the Last name, the title of the image, Year, URL.
Concise Note: Author’s Last name, the title of the image.
Bibliography: Author Last name, First name, or Initial. Title of the image. Year. URL.
Example: Below is an example of the full note, concise note, and bibliography format using the Chicago Style.
Full Note: John, M, 3D SWOT Analysis PowerPoint Template, 2021, https://slidemodel.com/wp-content/uploads/6324-01-3d-swot-analysis-1.jpg.
Concise Note: Moore, 3D SWOT Analysis PowerPoint Template.
Bibliography: Moore, John. 3D SWOT Analysis PowerPoint Template. 2021. https://slidemodel.com/wp-content/uploads/6324-01-3d-swot-analysis-1.jpg
FAQs
Citing pictures ensures proper attribution to the original creator, avoids copyright infringement, and adds credibility to your presentation, especially when using third-party images.
To cite a picture in PowerPoint:
– Identify the licensing information of the image.
– Insert a text box below or near the image via Insert > Text Box.
– Add the citation in the required referencing style.
– Group the image and citation for easy movement.
– Select the image and the citation text box by holding CTRL (or CMD on Mac).
– Right-click and choose Group > Group.
– This ensures the citation moves with the image.
– Harvard Style
– MLA Style
– APA Style
– Chicago Style
Each style has specific rules for formatting image citations.
Format:
Author’s Last name, First initials. (Year), title, image website’s name, viewed date, URL.
Example:
Moore, J. (2022), 3D SWOT Analysis PowerPoint Template, SlideModel, viewed 11 November 2022, https://example.com/image.jpg.
Format:
Author’s Last name, First name. “Title of the image.” Website’s Name, Day, Month, Year, URL.
Example:
Moore, John. “3D SWOT Analysis PowerPoint Template.” SlideModel, 22 Nov. 2022, https://example.com/image.jpg.
Format:
Author. (Year). Title of the image [image type]. Website. URL
Example:
Moore, J. (2021). 3D SWOT Analysis PowerPoint Template [Clipart]. SlideModel. https://example.com/image.jpg.
Format:
Full Note: Author’s First name, Last name, Title of the image, Year, URL.
Concise Note: Author’s Last name, Title of the image.
Bibliography: Author’s Last name, First name. Title of the image. Year. URL.
Example:
Full Note: John Moore, 3D SWOT Analysis PowerPoint Template, 2021, https://example.com/image.jpg.
Concise Note: Moore, 3D SWOT Analysis PowerPoint Template.
Bibliography: Moore, John. 3D SWOT Analysis PowerPoint Template. 2021. https://example.com/image.jpg.
Closing Thoughts
The use of citations for different types of images and where they are placed in the presentation can differ from one citation style to another. The above list provides a basic overview of how to cite images for each mentioned citation method. However, there might be additional requirements to cite an image. This is why referring to the respective citation style guide when referencing images is recommended. You can also use an online referencing web app to generate citations for your PowerPoint presentations.
